NOTICE IS HEREBY MADE that the 53rd Annual Membership Meeting (AMM) of the Armed Forces and Police Savings and Loan Association, Inc. (扑克牌牛牛) will be held on May 31, 2025 (Saturday) at 8:00 a.m. at Tejeros Hall, AFP Commissioned Officers鈥� Country (AFPCOC), Camp Aguinaldo, Quezon City via hybrid setup - in person and virtual through Zoom webinar.
AGENDA
Call to Order
Proof of Notice of the Meeting
Determination of Quorum
Opening Remarks
Approval of the Minutes of the Previous Annual Membership Meeting held on May 25, 2024
Matters Arising from the Minutes
Annual Report of the President & CEO
Proposed Amendment to the 扑克牌牛牛 Articles of Incorporation and By-Laws
Ratification of the Acts and Resolutions of the Board of Trustees, Corporate Officers and Management
Election of the Board of Trustees for the Year 2025-2026
Proclamation of the incoming Board of Trustees for the Year 2025-2026
Other Matters
Adjournment
Regular members in good standing as of April 30, 2025 are entitled to participate and vote.
Members who intend to attend the meeting are requested to register through the 扑克牌牛牛 website,
www.afpslai.com.ph, from April 15, 2025 until 5:00 p.m. of May 6, 2025.
Successful registrants will receive an e-mail, which includes a link to the Member Voting System, member鈥檚 number of votes, and AMM-related materials.
Due to limitations on available technology, members shall cast their votes electronically using the Member Voting System from May 8, 2025 until 5:00 p.m. of May 23, 2025. Members may also send their comments and questions through the Member Voting System, which will be addressed during the actual meeting. Those that cannot be accommodated due to time constraints will be answered by Management through e-mail.
For those who will not register to attend the meeting, proxy forms are available in the Branch Offices and may also be downloaded from the website. Duly accomplished form must be submitted in any branch office until 5:00 p.m. of May 6, 2025.
There will be audio and visual recording of the Meeting.
Members seeking nomination for the Board of Trustees may download the Nomination Form from the 扑克牌牛牛 website. Duly filled-out Nomination Form must be submitted to the Corporate Secretary at 4th Floor, Office of the Board Secretariat, 扑克牌牛牛 Building, Camp Aguinaldo, Quezon City or through e-mail at crmejia@afpslai.com.ph from March 17, 2025 until 5:00 p.m. of April 14, 2025.
For AMM-related inquiries, kindly send them through e-mail at amm@afpslai.com.ph.
ATTY FLORENTINO P MANALASTAS JR
Corporate Secretary
ELIGIBILITY
Only Regular Members of record as of April 30, 2025, who meet the required minimum non-withdrawable capital contribution, shall be allowed to attend, participate and vote in the meeting.
PROCEDURES IN PARTICIPATING DURING AMM
A Regular Member who intends to attend the AMM whether in person or online should register using the Member Registration System (MRS) from
April 15 to May 6, 2025 (not later than 5:00 PM).
A Regular Member who pre-registers shall be deemed present for purposes of quorum.
Upon registration, Regular Member shall provide the following information: (a) complete name; (b) mobile number; (c) e-mail address; and (d) CCA number. Member shall select the mode by which he will attend the meeting whether in person or online, by checking the appropriate box.
Due to the limited space at the venue, only a total of 350 members may be allowed to attend in person. Once the 350 slots have been filled up, new registrants will be asked to check the box for online participants.
After validation by the Verification Committee, Regular Members who are eligible to attend the meeting, shall receive an e-mail confirming their registration, together with the following information/documents:
Member鈥檚 number of votes
Link to access the Member Voting System (MVS)
AMM-related materials (in PDF format)
Agenda of the Meeting
Minutes of the Meeting of the previous Meeting
扑克牌牛牛 By-Laws
Articles of Incorporation
Resolutions of the Board
Proposed Amendment to the By-laws
President鈥檚 Report
Hard copies of the above-mentioned documents are also available in all branch offices. Annual Report may be available for download from the website on May 23, 2025.
The Zoom link of the meeting will be sent to all registered members a day before the event
Shuttle service from Gate 1 to AFPCOC and vice-versa will be available from 6:00 AM onwards for attending members.
Wearing of face mask is required only for those attending onsite who show symptoms of Covid-19.
PROCEDURES IN VOTING
Registered members may exercise their right to vote through proxy or through e-ballot. Due to limitations of available technology, voting will not be possible during the actual meeting.
The following shall be observed in voting by proxy:
Proxy forms shall be available in all branch offices. It can also be downloaded from the 扑克牌牛牛 website.
Duly accomplished proxy form should be submitted in any of the 扑克牌牛牛 Branch Offices by 5:00 PM of May 6, 2025
On the other hand, the following procedures will be followed in voting via e-ballot:
Member will log-in into the Member Voting System using the link provided to him through e-mail.
Member鈥檚 data will be collected, stored, processed and used for the purpose of electronic voting using the Member Voting System, pursuant to 扑克牌牛牛鈥檚 Data Privacy Notice.
Member will be prompted to provide name and CCA number.
All agenda items indicated in the Notice of the Meeting will be set out in the electronic absentee ballot and the registered member may vote as follows:
For the Proposed Amendment to the Articles of Incorporation and By-laws: the registered member has the option to vote 鈥淔or鈥�, 鈥淎gainst鈥� or 鈥淎bstain鈥� by clicking the corresponding box.
For the Election of Trustees: the registered member may: a) vote 15 from the list of nominees; b) not vote for any of the nominees, or c) vote for some nominees only. The member shall elect 12 trustees and 3 independent trustees.
For other agenda items: the registered member has the option to vote 鈥淔or鈥�, 鈥淎gainst鈥� or 鈥淎bstain鈥� by clicking the corresponding box.
Once the registered member has finished voting on the agenda items, he can proceed to submit his e-ballot by clicking the SUBMIT button.
Votes cast using the MVS will have equal effect as votes cast by proxy.
After the electronic ballot has been submitted, the registered member may no longer make any changes.
Voting via e-ballot shall be from May 8 to 23, 2025 (not later than 5:00 PM). Beyond that time and date, members may no longer be allowed to vote.
On the resolution of the agenda items other than the election of Trustees, the Corporate Secretary shall report the votes received and inform the members if the particular agenda item is carried or disapproved.
On the election of Trustees, the Committee on Election shall report the votes received by each nominee, and proclaim the duly elected members of the Board of Trustees during the meeting.
Eligible Regular Members may send their questions using the Member Voting System or through e-mail (amm@afpslai.com.ph). Comments or queries by the members shall be discussed during the actual meeting. Questions that could not be taken up due to time constraints will be answered by Management through e-mail.
NOMINATION TO THE BOARD OF TRUSTEES
Nomination Forms shall be made available through download from the 扑克牌牛牛 website.
Duly filled-out Nomination Form must be filed by the candidate at 4F, Office of the Board Secretariat, 扑克牌牛牛 Building, Camp Aguinaldo, Quezon City from March 17-April 14, 2025 (not later than 5:00 PM).
Official List of Nominees will be available on the 扑克牌牛牛 website on April 30, 2025.
DOCUMENTATION OF THE MEETING
The proceedings of the Meeting will be recorded.
Minutes of the Meeting will also be prepared by the Office of the Board Secretariat.
A copy of the minutes or the recorded webcast may be provided to a member upon submission of a written request.
Only Regular Members who registered using the Member Registration System shall be qualified for the raffle. Each registered member shall be entitled to one e-raffle entry.
A total of 62 winners will be drawn using the raffle software developed by 扑克牌牛牛鈥檚 Information Systems Division (ISD). Prizes shall be as follows:
MINOR PRIZES
20 winners
Php 1,000
10 winners
Php 3,000
26 winners
Php 5,000
MAJOR PRIZES
3 winners
Php 10,000
2 winners
Php 20,000
1 winners
Php 50,000
Minor prizes will be pre-drawn, while major prizes will be drawn after the meeting
Prizes will be deposited in the member鈥檚 SD-02 Account. For cash prizes above Php 10,000, posting of prizes in the SD-02 account will be subject to submission of member鈥檚 Tax Identification Number (TIN) for filing of the appropriate tax. Prize shall be forfeited if winner does not submit his/her TIN within 60 days from the sending of e-mail by 扑克牌牛牛.
Raffle will be facilitated by the Raffle Committee and IT Support Committee, and supervised by the Audit Support Committee.
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